Why Do You Need Systems?

So I have a story. And I’m sure there is someone out in the world that can relate.

When I get ready to head out the door every day, one of the last things I do is reach for my car keys. Of course, they’re supposed to be on the car key hook in the kitchen. Sometimes, however, they’re not there. And unfortunately, by “sometimes” I mean “quite frequently”. I blame my boys… they like to play with the keys and pretend they’re driving places, but let’s be really honest.  It’s usually because I forgot to put them where they go. My husband gets after me for that quite often ?

Sometimes I leave them in my purse. Once or twice I’ve left them in the front door key hole after unlocking the door. And sometimes they’re in the fridge or downstairs in my office.  I once found them in the bathroom cabinet. I still blame that one on my kids.

That’s why I started the whole key hook in the first place: so that I have a system. And having a system is hugely important. Why?

Well, because when I follow my system, I don’t have to wonder where my keys are. They’re on the hook – in the kitchen. I know right where they are when I need to head somewhere. I don’t have to search high and low – or waste valuable time wondering if they got washed in my pants by accident (which has also happened!)

Why do you need systems in your business

It’s the same for any other business system. We build those systems so that we can reliably and efficiently get the job done. So that our clients can rely on us. And by being reliable and efficient, it opens the door to many other amazing opportunities.  I KNOW automation and systems can change your life. It already has for those people taking my class. We are in week 2 and it’s going great. Someone emailed me yesterday and said this “Thank you so much for creating this course! I had no idea that systems are so important and needed in my everyday and business life.”

So what is the first system that you need to create?  I like to start with the administrative systems. Those sound boring, but they really aren’t.  Administrative systems are anything that help you run more efficiently from week to week.  A lot of them are things that no one likes to do i.e. collections or planning your week.  But for me, they help me stay on top of my week and tasks, instead of them running me. It’s so important to identify your priorities within your business.

There are a couple of admin systems that are crucial for any business owner.

  • Weekly Planning
  • Weekly Assessment
  • Lead Follow-Up
  • Outstanding Contract Follow-Up
  • Payment Systems

So, I encourage you to take a few minutes and define what those systems look like for you.  If you have any others to add to my list, please let me know!

Now excuse me while I go find my keys ?

 

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